Plan where unwanted furniture and equipment will go before anything leaves the office. Confirm acceptance, transport responsibilities and the records you need for the handoff.
Sort the inventory by destination
Separate items to keep, sell, donate, recycle and dispose of. Record quantities, dimensions, condition and location. Check that the business owns the items and has authority to remove them. Have the receiving organization confirm what it accepts before arranging collection.
Give electronics a separate route
Identify monitors, computers, batteries and other electronics separately from desks and chairs. Ask the receiving facility about accepted materials and handling requirements. CalRecycle’s electronic waste guidance explains California’s electronics management program. Do not assume an ordinary furniture load can include every electronic or hazardous item.
Protect data before equipment leaves
Have your IT owner decide which devices retain information and approve the sanitization or destruction method. Record asset identifiers and the receiving provider. Use NIST SP 800-88 Rev. 2 as a technical reference for the responsible IT team. A haul-away service alone does not establish that data was destroyed.
Agree the paperwork in advance
If you need a recycling receipt, donation acknowledgment or destruction record, name it in the written scope and confirm who can supply it. BMG does not assert a blanket recycling or data-destruction certification. Verify the receiving provider’s relevant credentials directly and keep the records with your project file.
Coordinate the removal and handback
Confirm the access route, dock and elevator windows, furniture disassembly and final inspection. Ask the property manager to identify the required handback condition. See our office decommissioning service for scope planning.
Plan the agreed work
Book a free walkthrough or Get my price. BMG confirms the moving scope, price, access and dates in writing. Send building requirements through our vendor onboarding page.