Office Moving Checklist & Timeline

Set the budget, check your lease, and pick who runs the move before anything gets packed.

• Pick Who Runs the Move: Choose one person to own it (often the office manager) and a point person from IT, accounting, and each department.
• Set a Budget: Plan for movers, furniture setup, IT wiring, packing supplies, new signs and printed materials, and restoring the old space. More on planning in our Business Moving Guide.
• Review Lease Terms: Check your current lease for the move-out date, notice period, and what condition the space has to be left in. Read our Office Decommissioning Guide.
• Get the New Floor Plan: Get the drawings for the new space from your landlord or architect so you can plan desks, outlets, and seating.

Book your mover, plan network cabling, and list everything in the office.

• Hire a Commercial Mover: Choose a licensed, insured moving company, and ask your new building what insurance limits it requires. Book a free walkthrough with Business Moving Group.
• Plan Cabling & IT: Plan where network connections go. If you need data drops, fiber lines, or rack mounting, line up help for IT & Server Relocation Services.
• Select Furniture Installers: If you have cubicles or modular furniture (Steelcase, Herman Miller, Haworth), make sure your mover has trained installers. See our Office Furniture Installation Services.
• List What You Have: List every desk, chair, monitor, and server. Decide what moves, what gets sold, and what gets recycled. See our Office Decommissioning Guide.

Tell your staff, customers, and vendors, get insurance certificates to your buildings, and change your address.

• Write Move Announcements: Write notices for your customers, staff, and suppliers. Use our free Office Relocation Announcement Template.
• Notify Building Managers: Get the move rules for both buildings. Most commercial landlords want a Certificate of Insurance (COI) on file before a crew can come in. Ask BMG to send your building's COI so access is not held up.
• Update Utilities & Services: Set shut-off and start dates for internet, phone lines, electricity, and water at both locations.
• File Address Changes: File a change of address with USPS, and tell your bank, card providers, attorney, and insurance agent.

Hand out packing supplies, set up labels, and confirm how the buildings will be protected.

• Hand Out Packing Supplies: Give your staff crates, tape, and color-coded labels. Give each department its own color.
• Label Everything: Number every desk in the new space. Every crate, monitor, and chair gets a label with the person's name and their new desk number.
• Prepare Floor Protection: Confirm the crew will lay down floor protection and pad door frames so nothing gets scratched during the move.

Move everything, set the desks back up, and get IT running again.

• Final IT Shutdown: Before the move (often Friday afternoon), have your IT person disconnect and pack servers, routers, and desk equipment.
• Loading and Transport: The BMG crew loads furniture, desks, and crates, straps everything down in the trucks, and moves it.
• Desk Setup: Installers put desks and cubicles back together at the new office to match your floor plan.
• IT Reconnection: Your IT person sets up routers, runs patch cables, and hooks up computers.

Check the new office, clear out and clean the old one, and finish updating your address.

• Final Walkthrough: Check every desk, monitor, and outlet. List anything that needs fixing so it gets done fast.
• Clear Out the Old Space: Most leases require the old space to be left "broom-clean." That can mean removing cubicles, pulling cabling, and hauling trash. See our Decommissioning Services.
• Update Your Address Online: Make sure your Google Business Profile, website, Yelp, and social media show the new address.