An internal move team coordinates business decisions while the moving provider handles its agreed physical scope. Give every dependency an owner and one person responsibility for the shared plan.
Name a coordinator and decision maker
The coordinator maintains the inventory, schedule, budget assumptions, building requirements and change log. A sponsor approves the decisions outside that person’s authority. Define who can approve scope, price and schedule changes before vendors begin work.
Assign the IT and facilities workstreams
The IT lead owns system readiness, backups, shutdown, reconnection and acceptance. The facilities lead coordinates the building and layout. Use the NIST contingency planning guide to support the IT lead’s recovery plan and our building checklist to collect access requirements.
Coordinate staff instructions
Name the person responsible for employee notices, labels, packing instructions and destination seating. Tell staff what they should pack and which items require another responsible provider. Keep confidential data and personal items under the business’s own handling rules.
Keep a shared dependency list
Record tasks, owners, due dates, approvals and outstanding decisions. Confirm destination readiness and receiving contacts before transport. SBA’s business resilience guide can help the team consider continuity risks.
Close the project deliberately
Arrange the final walkthrough and record remaining work. Separate the business’s IT and operational acceptance from the mover’s inventory and furniture handoff. Team size and the planning period should fit the actual project.
Plan the agreed work
Book a free walkthrough or Get my price. BMG confirms the moving scope, price, access and dates in writing. Send building requirements through our vendor onboarding page.