A useful scope tells the business, building, IT team and moving crew what each party will do. It turns an inventory and walkthrough into a plan that can be priced and checked.
Describe the origin and destination
List the addresses, suites, contact people, working areas and access route. Include dock and elevator reservations, work-hour restrictions and responsibility for fees. Use the building access checklist to gather requirements at both ends.
Define the items and services
Identify what moves, stays or leaves for a separate destination. Specify packing responsibilities, furniture disassembly, setup and placement. Record which components and hardware must travel together. Consult the relevant manufacturer instructions, such as Herman Miller’s product resources, for the actual system.
Separate specialist responsibilities
Name the owner of IT shutdown, backups, reconnection and acceptance. Confirm qualified providers for electrical, cabling, rigging or specialist equipment. Use the NIST contingency planning guide to support the IT team’s recovery planning. Do not assume every technical task is included in transport.
Agree the schedule and changes
Record the access windows, sequence, dates and dependencies that have actually been agreed. Specify who can approve changes and how the price or schedule is adjusted. A written plan helps coordination; it does not establish a universal completion window or a measured efficiency gain.
Define completion
State the expected furniture placement, removed items, agreed cleaning and receiving records. Name the person who checks the work and records outstanding items. Keep the scope, quote, approved changes and handoff record together.
Plan the agreed work
Book a free walkthrough or Get my price. BMG confirms the moving scope, price, access and dates in writing. Send building requirements through our vendor onboarding page.