A medical practice move needs a facilities plan and a separate plan for patient information, clinical services and specialist equipment. Assign each responsibility before scheduling the physical move.
Define the moving crew’s scope
List ordinary office furniture, reception desks, chairs, storage and boxed office supplies separately from clinical devices. Identify the packing owner, pickup and delivery rooms, and access restrictions. BMG’s agreed moving work covers the documented office scope; specialist equipment and technical services require separate confirmation.
Let the practice control patient information
The practice’s privacy and security leads should decide who may handle records, how devices are tracked, and how information remains protected during the change. The HHS Security Rule summary explains safeguards for electronic protected health information. Your compliance lead should also review the applicable rules for paper records and vendor responsibilities. A moving quote does not establish HIPAA compliance. See HHS security guidance.
Assign clinical and equipment specialists
Ask each equipment manufacturer or qualified service provider to specify shutdown, decontamination, packaging, transport, recalibration and restart requirements. Imaging systems, medical gases, laboratory materials and other specialist assets need their own responsible providers and written handling plans. Keep them outside an ordinary office-furniture scope until the appropriate work is confirmed.
Plan IT continuity and opening readiness
Have the IT owner test recovery, preserve secure access to essential systems and approve the shutdown sequence. Use a written acceptance checklist for connectivity, records access and business applications. The NIST contingency planning guide is a reference for recovery planning. The practice decides when clinical services can resume.
Coordinate both buildings
Confirm receiving rooms, elevators, loading access, work hours and the building approval contact. Arrange a final walkthrough with the practice and record outstanding items. Share inventory descriptions that help the crew place furniture without including patient information. Review the building access checklist before confirming dates.
Plan the agreed work
Book a free walkthrough or Get my price. BMG confirms the moving scope, price, access and dates in writing. Send building requirements through our vendor onboarding page.